Manage Access Reviews

Monitoring and administrating configurations, and working with active and completed reviews.

Overview

Administrators and operators can track and manage configurations as well as individual reviews. This document addresses configuration management and actions for both active and completed reviews.

Managing configurations

Go to Access Reviews > Configurations to view and manage all configurations:

Search for a configuration or page through the list to review all configurations.
Expand the actions menu (⠇) for the configuration to choose an action:
- Details: View and manage active and completed reviews, or edit the configuration.
- Create Schedule: Enable review creation on a schedule. See Schedule an Access Review.
- Delete: Delete a configuration with no reviews.
- Delete Schedule/Edit Schedule: Shown when a schedule is configured.

You can sort the list of configurations by name, last certified date, created date, and active or completed reviews.

Managing active reviews

Go to Access Reviews > Access Reviews to track the status of all active or completed reviews, and delete them if needed. You can also clone or export a completed review:

To see active reviews for all configurations, go to the Access Reviews page.
Click the review name or Open to open the rows in the reviewer's interface.
Expand the review actions menu (⠇) to choose an action:
- Settings: Change the due date.
- Clone: Create a new review with the same configuration.
- Delete: Delete an active review.
- Configuration Details: open the configuration to edit or view its associated reviews.

You can sort the list of reviews by publisher, publication date, description, last modified, rows completed, due date, started date, name, or status.

To view active reviews for a single configuration:

Open the Configurations page.
In the Configuration Details, scroll down to the Active Reviews section.

Managing completed reviews

To view completed reviews:

For a single configuration: go to the Configuration Details and open the Completed Reviews tab.
For all configurations: go to the Access Reviews page and open the Completed Reviews tab.

Completed review actions

Use the Actions menu to clone, export, or view stats for a completed review:

Clone: Create a new review with the same configuration.
Stats: Inspect detailed completion statistics:
- Total rows not signed-off
- Rows signed-off and accepted
- Rows signed-off and fixed
- Rows signed-off and rejected
- Review status (completed or expired)
- Date of review expiration or completion.
Export as CSV: Save the finished review's metadata in comma-separated value (CSV) format, suitable for converting to a spreadsheet.
Configuration Details: View active and completed reviews or edit the configuration.

Exporting reviews to CSV

To download the full list of active, completed, and expired reviews, including review metadata, click Export All on the Access Reviews page. Administrators can use the dropdown menu to:

Export all reviews
Export only overdue reviews
Create, edit, or delete an export schedule

Note that exporting review metadata is different from exporting review rows from the reviewer's interface. Review metadata exports include high-level information about reviews but do not include individual certification results.

CSV export includes the following columns:

Workflow Name
Workflow Id
Certification Id
Certification Name
Started At
Created By
Published At
Published By
State
Due Date
Expired At
Description
Notes
Completed At
Completed By
Total Rows
Total Completed
Total Remaining
Total Accepted
Total Rejected
Total Fixed
Last Modified At
Last Modified By

Scheduled review exports

You can configure secure exports of review metadata on a recurring schedule. When enabled, a specified recipient will receive an email with a link to download the current reviews in CSV format.

To schedule automated exports:

From the Access Reviews page, expand Export All > Schedule Export
Configure the schedule:
- Frequency: Daily, Weekly, or Monthly
- Export Time: Time of day to generate the export
- Recipient: The email address that will receive a link
Click Save to enable the schedule

Note that only one export schedule can be active at a time. To change an existing schedule: