# Filters and Bulk Actions

### Overview

Use bulk actions in the review interface to update many rows at once with a note, decision, or sign-off state. You can also use bulk actions to change reviewer assignments for a group of results.

Filtering the reviewer interface based on specific criteria and acting on rows in bulk is a recommended workflow for working on large access reviews.

For example, bulk actions can:

* Update all rows that already have a decision, note, or an assigned reviewer.
* Reassign reviewers based on an attribute such as department, region, or manager.
* Approve or reject access for specific permissions.

This document describes a recommended workflow for acting on all results that match the current filter.

### Filter access review rows

Use filters to apply group actions based on an attribute, decision, or other column for a result row:

1. Click **Filters** at the top of the review interface.

   ![Applying a filter on row decision](/files/bqajdwEXHGlFIfzmBGno)
2. Click **Show More** to reveal all possible columns.
3. Find an attribute to filter on and click on it.

   Filterable attributes are grouped with a prefix to indicate the element of the access relationship they apply to.

   * **Source**: Attributes on the entity whose access is under review (e.g., user name or group type).
   * **Destination**: Attributes on the related entity.
   * **Intermediate**: Attributes for a waypoint entity connecting the source and destination. This option is enabled at the configuration level by specifying a single **Relationship** entity type.
   * **Summary Entities**: The name, ID, or entity type of any entity that appears in the path summary. A path summary can be enabled at the configuration level to show a sequence of several entities connecting the source and destination, such as groups, roles, or other resources.
   * **Metadata**: Review-specific information such as the decision, notes, and assigned reviewers.
4. **Operator**: For text strings, options are `CONTAINS`. `EQUALS`, `NOT EQUALS`, `STARTS WITH`, and `ENDS WITH`. When filtering on dates, you will instead pick a time range.
5. **Parameter**: Enter the text to match.
6. (Optional) **Add Another** to specify more matchers. Strings are grouped with an "OR" statement, for example, `"Destination Region" EQUALS "East" OR EQUALS "WEST`.
7. (Optional) Click another property on the **Filters** menu to refine your search with additional attributes.
8. Click **Apply** to filter the reviewer interfaces based on your selection.

   ![Filtering by intermediate entity name.](/files/SBBEDgzHN5umB07tKPBG)

Notes:

* The filter string can be empty, for example, `User` `Department` `EQUALS` (empty value).
* To treat a numeric value as a *string* (such as to match numbers in user names), enclose the numbers in quotes (`Name`, `CONTAINS`, `"00000"`). Otherwise, the number will be treated as an integer.
* You can include leading or trailing spaces in the search text by enclosing the filter string in quotes, for example, Resource Name = `" Bucket "`

### Bulk actions

Possible actions are *Approve*, *Reject*, *Reassign Reviewers*, or *Add Note*. To *sign off*, click the button at the top right.

To apply an action to rows matching a filter:

1. Customize and apply a filter to show just the results you want to act on.

   ![Add filter.](/files/OFyKHWoUHGPp9Xl4lNQu)
2. Choose the rows with the checkboxes on the left.
3. At the top of the screen, click on an action to apply.

   ![Bulk actions.](/files/fq4cBsQvEbs0KxJ5s3bz)

### Apply a bulk action to all rows across all pages

To act on all rows on all pages in the review, instead of just the current page:

1. Tick the multi-select box at the top left to select all rows on the page.
2. Click **Select all rows** above the table of results.

   ![Select all rows.](/files/AUrkqcOLXy1BME0LXRoP)
3. Choose an action to apply and confirm your decision.

After a bulk Approve, Reject, Approve and Sign Off, or Sign Off action, all selected rows are automatically deselected. This prevents accidental repeat actions on the same rows. Bulk Clear Decisions, Add Note, and Reassign Reviewers do not deselect rows.

### Enable or disable bulk actions

Administrators can restrict which bulk actions are available to reviewers.

* When a bulk action is disabled, reviewers will not see the corresponding button when multiple rows are selected.
* Single-row operations are never affected. Reviewers can always act on individual rows regardless of these settings.
* Settings are applied globally or per review configuration.

Each bulk action can be independently enabled or disabled: **approve**, **reject**, **sign off**, **clear decisions**, **add note**, and **reassign**. To manage these settings, go to **App Settings > Reviews tab > Reviewer Bulk Actions**. For programmatic configuration, see the [Reviewer Bulk Actions Settings API](/4yItIzMvkpAvMVFAamTf/developers/api/workflows/access-review-settings/reviewerbulkactionssettings.md).


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